The progress of each graduate student is evaluated annually by the student’s advisor and/or director of graduate studies. The definition of satisfactory progress and procedures for its verification may vary among departments/programs. If a department/program has instituted guidelines that differ from those applying generally to graduate students, these guidelines should be made available to students from their entrance into the graduate degree program. If a student is authorized to diverge from progress guidelines established by either the department/program or the Office of Graduate Studies, this fact should be documented in written form and endorsed by the student’s advisor and DGS.
A request for an extension and an appeal are distinct processes for dealing with problems related to satisfactory progress. A request for extension is the appropriate course of action when a student has failed to meet satisfactory progress provisions of the Office of Graduate Studies. The appeal process should be followed when a department/program has dismissed a student after the required probationary period.
Full-time students (those taking 9 hours or more per semester) should follow the time frames associated with degree programs discussed in the graduate catalog under master’s degrees and doctoral degrees. They must submit required forms on time and maintain a grade point average of 3.0 or better. Furthermore, they must successfully undergo their departments’ annual review processes.
Part-time students should file a timeline for successful degree completion with their departments and the Office of Graduate Studies. This timeline should be endorsed by the director of graduate studies and a prospective advisor by the end of the first calendar year of admission into the department/program. When these timelines conflict with time to degree guidelines laid out in the University Catalog’s policies related to master’s and doctoral degrees, they must receive the endorsement of the associate vice chancellor for Graduate Studies.
When there has been unsatisfactory progress with respect to meeting Graduate Faculty Sentate’s time to degree limits, the student may file a written request for an extension with the associate vice chancellor for graduate studies. The extension must be endorsed by the department/program’s director of graduate studies and the student’s major advisor and include a timeline for completion of the degree. If an extension is granted by the associate vice chancellor, the student will be given a specified period of time to meet the requirements for progress to degree. Please contact the Office of Graduate Studies for more information.
Students may appeal dismissal from a graduate degree program to the Graduate Faculty Senate. An appeal to the Graduate Faculty Senate can be made only after all internal appeals to a student’s program/department have failed. The appeal must be based upon the program/department’s failure to adhere to its or the Office of Graduate Studies’ published rules and regulations. A student wishing to appeal dismissal must send a letter addressed to theassociate vice chancellor for Graduate Studies within two weeks of dismissal. Once the intent to appeal is received by the associate vice chancellor for Graduate Studies, the following procedures will be followed:
Policy updated on 10/8/2007