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Supplemental Electronic Thesis and Dissertation Materials

Files you must include

The documents listed below are not part of your research document, so they are considered to be supplemental materials. The naming convention is very specific. File names should be lowercase, exactly as seen below:

  • declaration.pdf
  • public.pdf
  • short.pdf

Folder for multimedia files

Multimedia files may also be included with your research paper on a CD. Only multimedia files separate from the required PDF files need to be listed on the File Declaration form. Multimedia files should be included as "media" with your submission. Only the following formats are acceptable for multimedia files:

  • Images: GIF (.gif), JPEG (.jpg), PDF (.pdf), TIFF (.tif)
  • Video: Apple Quicktime (.mov), Microsoft Audio Video Interleaved (.avi), MPEG (.mpg or .mpeg)
  • Audio: AIF (.aif), CD-DA, CD-ROM/XA, MIDI (.midi), MPEG-2, SND (.snd), WAV (.wav)

File Declaration Form

The purpose of this form is to document the specific types of files that are part of your submission.

Instructions, form terms defined

  • The file declaration form must be submitted as a separate file named “declaration.pdf.”
  • The declaration form should only include a listing for the following files:
    • public.pdf (the Public Abstract).
    • short.pdf (the Short Abstract).
    • declaration.pdf (the File Declaration form).
    • research.pdf (the actual thesis/dissertation).
    • external multimedia files (if applicable).
  • List file names, for example, “public.pdf,” “short.pdf.”
  • “File type” refers to what format the file is saved as. Unless you have multimedia files, all of your file types should be PDF.
  • “App. Version” refers to the version of the software you used to create your files, for example, “Adobe Acrobat X”. You can find this information in the "Help" menu of most programs.
  • “Size” refers to how large the files are, for example, “534 KB.”
  • “File description” is a brief explanation of the file’s contents.

Download declaration forms

Public Abstract (public.pdf)

  • The public abstract must be submitted with the name “public.pdf.”
  • Use the public abstract generator located here to create the public abstract:
  • The intent of a public abstract is to inform the reader on a general, less technical level the significance, results, and implications of your research. Write this as you would a piece for a local newspaper.
  • The body needs to explain:
    • The justification and significance of the research problem;
    • The type of research done;
    • The results found;
    • The implications of the research for advancing basic academic scholarship, enhancing economic or technological development, developing appropriate social policy, or improving the overall quality of life in the community, state, nation or world.

Short Academic Abstract

  • The short academic abstract must be submitted with the name “short.pdf.”
  • It provides a brief overview of your research. It is meant for those in your field, so it can be as technical in nature as you wish.
  • Do not include a page number in the short.pdf file.
  • The title of your thesis/dissertation, your name, and your advisor’s name should be centered and double-spaced at least one inch from the top of the page. Under this, the title “ABSTRACT” should be typed.
  • The abstract should not exceed one page in length (approximately 150 words), with the main content double-spaced.

Download the short academic abstract example.